FAQ Overview

User Accounts

Overview

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Roles in eJournalPlus

Author

The author panel has multiple sections :

  • Send New Manuscript
  • Send Revised Manuscript to Editor In Chief
  • Send Galley Proof
  • Pay submission or publishing fee
  • Get Certificate after Manuscript acceptance and publish

Reviewer

Reviewers help Editor in chief to decide about manuscripts. Editor in chief sends new manuscripts to them, and they should review them based on journal criteria. They Submit their recommendation by filling the evaluation form and select their final decision. After finishing this process, they can take a certificate from their panel in the system.

Editor In Chief

Among other features, the editor-in-chief manages the circulation of the manuscript in the system. This includes assigning the manuscript to the reviewer, sending it back to the author for revision, getting reports on newly submitted manuscripts, etc.
The editor-in-chief could also register new reviewers to the system and access every manuscript submitted to the system depending on where it is in its cycle.

Associate Editor

The editor manages to assign the manuscript to the reviewer or suggesting reviewers to the editor in chief.
The editor-in-chief assigns the manuscript to the editor with the relevant specialty. The editor assigns manuscripts to reviewers and sends their recommendations to the editor in chief.

Language Editor

Editor-in-chief sends the manuscript to the language editor to edit the accepted manuscript and make it ready for publishing.

Technical Editor

Editor-in-chief sends the manuscript to the Technical editor to edit the accepted manuscript and make it ready for publishing.

Editorial Board

 Editorial Boards help Editor in chief to decide about manuscripts. Editor In Chief can send all new manuscripts to them or send manuscripts for a final decision.

Section Editor

If journal has different sections, this role become like associate editor and manuscripte in each section sends to relevant editor.

Publisher

The publisher has access to publishing a new article, manuscripts which are in the process of being published (i.e. In Publishing Process), manuscripts which have been published (i.e. Published), and further manage the volumes and issues of the journal through “Publisher Options”.

System Admin

The System Admin panel has multiple sections like : 

  • website setting
  • Manuscript type
  • Manuscript Evaluation Form
  • Journal Letters 
  • Manage Users
  • Manage Roles
  • Assign Subjects to Reviewers 
  • Merge Duplicate Users 
  • Manage Static pages and Menus
  • Financial reports

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Register

To make a submission to the journal, you will first need to register a user account with a journal and log in. After that, when you login, you will be taken to your Dashboard.

To register in a journal, click the Register link in the upper right corner.

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Edit Profile

When a user log into the system, they will be taken to their Dashboard. From here, users can change their profile information or account settings

 

To view and edit your profile, log in and click your Username link from the upper right corner. Choose the Profile link.

 

You can update your personal details and contact information by clicking on the Edit button in this form.

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Reset password

Reset your password is a three-step process:

 

First you need to request a new password:

  1. Click the Login link at the top-right corner of the navigation bar
  2. Click the Forgot Password link on the following page
  3. Enter your email address
  4. Click Send

Then you need to check your email account and confirm your request:

  1. Open your email account
  2. Open the confirmation email message from the journal (you may need to check your Spam folder)
  3. Click the link to confirm that you did indeed request your password to be reset. You will be taken back to the journal in question, and the system will email you a new password.

Now you can reset you new password and log in:

  1. Go back to your email account
  2. Open the email message containing your password (you may need to check your Spam folder)
  3. Log in to the journal with your password

If you need further assistance, contact the journal. A list of contacts should be available on the Contact Us page.

 

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List of Users

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Reviewer

Reviewer Role Overview

In this user manual, we will go through the features of the reviewer’s role in Journal Manager. As previous roles, different features of the system are available through the left panel. Through this panel, the reviewer can find the new manuscripts assigned to them (i.e. New Assignments), look through their ongoing work (i.e. Pending Assignments), look through the manuscripts they have already decided on including “Completed Assignments”, “Declined Assignments” and “Closed Assignments” (i.e. Decisions), and configure their account information and request for certifications.

The reviewer will also see a chart displaying their overall progress in the first page.

In the following all sections will be explained in greater detail.

New Assignments

Through “New Assignments” the reviewer can access a list of recent manuscripts that have been assigned to them.

By selecting the “Manuscript ID” of a specific manuscript, the reviewer is then able to decide whether to agree on reviewing that specific manuscript or declining to review it. To be able to make an informed decision, the manuscript information is also displayed at this point.

Pending Assignments

Through the “Pending Assignments” section in the left panel the reviewer can come back to their pending assignments and complete their review. By selecting this, the reviewer will be able to see a list of all the manuscripts they have agreed to review, but have not been completed yet.

By selecting the “Manuscript ID” of a specific manuscript, the reviewer can view all the information needed to complete their review. This includes the manuscript information, any related files and the manuscript evaluation form. Furthermore, the reviewer could also add any comments and recommendations for the author, and attach any necessary files for them (see figures below).

Filling in the manuscript evaluation form is the main basis for reviewing a manuscript.

Decisions

In this section, you can have access to all the manuscripts you have already decided on. These manuscripts are categorized under three different sections being “Completed Assignments”, “Declined Assignments” and “Closed Assignments”. Completed assignments are those manuscripts which you have reviewed and decided on. Declined assignments are those manuscripts which you have declined to review them, and closed assignments are those manuscripts which you have not responded to and the journal has decided on them; through this option you can get informed on the journal’s decision on the manuscript.

Certificate and Account Info

Through this section, you can configure your bank account information, and also request a review certificate from the journal. By selecting “request review certificate”, the reviewer should first select for which year they are requesting the certificate for and then select the “view” button to get a preview of the certification. Finally select “Print” if you are satisfied with the content.

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Reviewing Process

Through the reviewer role, you can access a list of manuscripts Editor in chief assigned to you.

Through “New Assignments” the you can access a list of recent manuscripts that have been assigned to you.

Select Manuscript ID.

By selecting the “Manuscript ID” of a specific manuscript, you are able to decide whether to agree on reviewing that specific manuscript or declining to review it. To be able to make an informed decision, the manuscript information is also displayed at this point.

Notice: You will receive an invitation by email to review a manuscript 

  1. Download manuscipt main file.
  2.  Please fill the evaluation form to submit your review
  3. Fill in Comments for Author.
  4. write comments for editor.
  5. You can upload a file to send your feedback to editor in chief.
  6. Select your final recommendation.
  7. click on this button to submit your recommendations.

Notice: After you agree to review a manuscript, it will be go under Pending Assignments. 

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Request Review Certificate

  1. Click here to request for a Certificate 
  2.  Select the year then you can view or print your reviewer certificate
  3. you can see your certificate here.

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Bank Account Information

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Author

Author Role Overview

When you log in to the system, you will find the menu on the left side panel where you can send and track your manuscript status until publishing.
The author panel has three main categories, each consisting of multiple sections, which will be explained in detail in this manual.

 

 

1. New Manuscript

 

1.1 New manuscript
From this section, you can send a new manuscript for the journal.
1.2 Incomplete Submissions
If you leave the system before completing the manuscript submission, the manuscript remains in this section.
1.3 Sent back to Resubmit
If the manuscript needs resubmission, it will transfer to this section.
1.4 In process
After submission, you can track manuscript status from this section until the manuscript needs revision or resubmission.

 

2. Revision

2.1 Request for Revision
In this section, you can find manuscripts that need revision. You should resubmit the revised manuscript from this section.
2.2 Revision Being Processed
After submitting a revised manuscript, you can track the manuscript status from this section.
2.3 Declined Revisions
If you decline revision, the manuscript will transfer to this section.
2.4 Edit and correction
You can see manuscripts that need edit or correction in this section.

 

3. Decisions

3.1 Request for Payment
In this section, you will find your Manuscripts Awaiting for Payment.
3.2 Galley Proof
In this section, you will find your Manuscripts that need Galley proof.
3.3 Submissions with a Decision
In this section, you can see your manuscripts with a decision, receive an acceptance and publishing Certificate.

 

 

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Submit a New manuscript

When you log in to the system, you will find the menu on the left side panel where you can send and track your manuscript status until publishing. The author panel has three main categories, each consisting of multiple sections, which will be explained in detail in this manual.

From this section, you can send a new manuscript for the journal.

 

 

Click on a New Manuscript

 

 

Here, you can see all steps that you should pass to send a new manuscript.

 

 

First, you should select the Manuscript type. You can go forward with the “Next” and back with the “previous” button in each step.

 

 

In this step, enter the full title and running title of your manuscript.

 

 

Please enter the name and details of all authors (other than you) who contributed to the work reported in your manuscript. 

  1.  Select the check-box if he/she is the Corresponding Author. If you choose another author as the corresponding author manuscript moves to his/her profile, and that person can contact the journal, revise the manuscript, ...
  2.  If you entered any other Author’s information, click here to save the information.

 

 

Enter the abstract of your manuscript into the text box below. The abstract may be copy and pasted from a word processing program; however, the formatting will be lost. You can see the abstract count above the abstract box and the word count below it.

 

 

In this step, enter keywords separated by semicolons or commas. Notice that you should write keywords as much as the journal declared on this page.

 

 

In this step, you should select the subject related to your manuscript. You can enter one or more subjects in the second field if you like. Select the related subject in the first field is mandatory.

 

 

In this step, enter any comments you would like to send to the editorial office.

 

 

In this step, enter your suggested reviewers in the manuscript field. You can see descriptions about the number of reviewers you should suggest submitting your manuscript.

 

 

In this step, upload all the files related to your manuscript. Be careful; you should upload all mandatory files shown with * sign.
After uploading files, you can see and edit uploaded files in the table below this page.

 

 

You can enter your cover letter and confirm checklist items in this step.

 

 

In the final step, you can check your manuscript information and submit your manuscript. You can not finish your submission until completing all steps.

 

 

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Editor in chief

Editor-In-Chief Role Overview

In this section, the role of editor-in-chief is explained. Among other features, the editor- in-chief manages the circulation of the manuscript in the system. This includes assigning the manuscript to the reviewer, sending it back to the author for revision, getting reports on newly submitted manuscripts etc.

The editor-in-chief could also register new reviewers to the system and access every manuscript submitted to the system depending on where it is in its cycle (i.e. from the left panel)

Assign Manuscript to Reviewer:

As mentioned previously the editor-in-chief can assign the manuscript to reviewers. To do so the following process should be followed. By clicking on the “New Manuscripts”, you will first get access to all the newly submitted manuscripts.

Afterwards by clicking on the “Manuscript ID” of a specific manuscript the details of that manuscript would be available and possible to change the status of that manuscript (Please see the image below).

By clicking on the “Select an Option” dropdown and choosing the “Assign Manuscript to Reviewers” option, the editor-in-chief would be able to assign the manuscript to a reviewer.

After choosing the reviewer and configuring different settings such as the “Review Type”, “Review Due Date”, etc. (see image below) and attaching any necessary files the manuscript will be assigned to that specific reviewer.

Assign Manuscript to Editor:

The editor-in-chief could also assign the manuscript to the editors. To do so, first click on the “Manuscript ID” of that specific manuscript and then select “Assign Manuscript to Editor”.

After which you select the specific editor you wish to assign the manuscript to, enter any comments for the editor to see, and the email content.

Assign Manuscript to Editorial Board:

Assigning a manuscript to the Editorial Board also has the same process.

Afterwards, enter any comments, email content, attach any files, select the assignment type and the review due date.

Manuscript Revisions:

If a manuscript needs revision, the editor-in-chief would send it back to the author so they would revise it and send in the revised version. To do so, you would have to first click on the specific manuscript ID, and then choose any of the four relevant options categorized under “Revision” from the dropdown list.


After which you can add comments for the author, the email content, revision due date, attach any files and select from some available options such as archiving the manuscript main file.Manuscript Acceptance:

When a manuscript gets accepted to the journal, depending on where in the process it is, the editor-in-chief can make different decision such as sending it to author for payment, sending it to the language editor or the page designer, give it a preliminary acceptance or a final acceptance.

Manuscript Rejection:

A manuscript could also get rejected from the journal because of a number of reasons. Dependent on the reason of rejection, the editor-in-chief should select that specific reason under the “Rejection” category in the drop-down list.

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Assign Manuscript to a Reviewer

First, Click on New Manuscript(or other section that the manuscript is in).

Click on the Manuscript ID

 

  1. You can select new action for the manuscript here
  2. You can see Manuscript complete information by clicking on this button

 

Select to assign to a reviewer

 

If none of the Reviewers are suitable, you can use this button to register a new Reviewer. This is a new account in the system.

 

Fill in the form to Add A New Reviewer.

Now you can choose a newly registered reviewer or other reviewers.

 

3. Select multiple or single reviewers 

4. Add your comment for reviewer

5. This email will be sent to inform the reviewer. You can revise any of the prepared text.

6. Choose Review Type. If it's the first time, you send this manuscript to the reviewer, select General. If it's for the second or last time, select final.

7. Set review du date

8. Click to finish the assignment 

9. Click here to preview the email sends to the reviewer.

10. You can also register a new reviewer by clicking here 

11. Manuscript Review Complete by All reviewers means that the system waits for all reviewers to respond. Still, if you want to make the decision quicker, you can choose a number of reviewers, and after they respond, the system will notify you that the reviewing process is finished and inform other reviewers.

12. Click here to save Manuscript Review Complete by

13. You can also upload a new file and add it as an attachment for the reviewer.

 

14. Send a Follow-up Email to the reviewer. Or You can Agree or Decline on behalf of the reviewer.

 

This option allows you to send a message to the Reviewer.

 

If your journal uses Double-Blind Review, you need to choose files sent to the reviewer.

Choose files from files that the author sends or upload files yourself.

 

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Assign Reviewed Manuscripts back to the Author(Revise)

In this section, we are going to ask the Author make some revisions .

To do so, select the General Reviews or find the Manuscript in other sections.

Click on Manuscript Id.

Select on of the revision options according to Reviewers comments.

 

You can change Review Due date from here.

 

Here you can select reviewers' recommendations to send to the author. You can also select the Manuscript Evaluation form to send to the author.

 

Archive Manuscript Main File: When the author sends the new file for revision, the previous version's stay in manuscript history by selecting this option.
The Author should upload the main file of the new manuscript: If you don't select this option, the author should delete the previous file and upload a new file.
Delete Files attached For Reviewer: The file will be unreachable for reviewers after sending their recommendation.
Do Not send related email: If you select this option, a Notification email won't send to the author.

 

After the revision on manuscript by the author , you can reassign it to the same reviewer or to new reviewers

 

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Reassign Revised Manuscripts to Reviewers

Once the Author has made the revisions, you will see the revised file in the Revisions panel.

At this point, you can download the revised file, check to make sure it is ready. If you would like to put the revised article through another round of review, you can start a second (or third or subsequent) review round after the author revisions have been received.

select Assign Manuscript to Reviewerand steps are the same as Assign Manuscript to a Reviewer. Only this time in step 6 Review type, you can choose Final.

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Assign Manuscript to Editorial Board

Click on the Manuscript ID.

 

Select Assign Manuscript to Editorial Board.

 

  1. Select Editorial board Members
  2. Write your comment for Editorial Board
  3. You can see email content here and edit it
  4. click on Attach File to see files that Author sends and select theme to send to the Editorial board
  5. Choose Assign type
  6. click on prieview to see email that will send to Editorial board
  7. At last click on Make Decision

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Assign manuscript to Associate Editor

Click on the Manuscript ID.

 

Select Assign Manuscript to Associate Editor.

 

  1. Select Associate Editor
  2. Write your comment for Associate Editor
  3. You can see email content here and edit it
  4. At last click on Make Decision

Preview: click on prieview to see email that will send to Associate Editor

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Assign manuscript to Technical Editor

Click on the Manuscript ID.

 

Select Assign Manuscript to Associate Editor.

 

Technical Editor Name: Select Technical Editor
: Write your comment for Technical Editor
: You can see email content here and edit it
Send a Copy of Email (BCC) to: You can write an email to send a BCC of this email
Do Not Send Related Email: check this option if you dont want to send notification email to the technical Editor

Preview: click on prieview to see email that will send to Technical Editor

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Reject Manuscript

Click on the Manuscript ID.

 

Select one of the Reject options.

 

: Write your comment for Author
: You can see email content here and edit it
Send a Copy of Email (BCC) to: You can write an email to send a BCC of this email
Do Not Send Related Email: check this option if you dont want to send notification email to the Author

Preview: click on prieview to see email that will send to Author

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Send Manuscript Back to Author for Resubmit

Click on the Manuscript ID.

 

Select Send Manuscript Back to Author for Resubmit.

 

Author: Write your comment for Author
: You can see email content here and edit it
Send a Copy of Email (BCC) to: You can write an email to send a BCC of this email
Do Not Send Related Email: check this option if you dont want to send notification email to the Author

Preview: click on prieview to see email that will send to Author

 

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Send Manuscript to Author for Payment

Click on the Manuscript ID.

 

Select Send Manuscript to Author for Payment.

 

Author: Write your comment for Author
: You can see email content here and edit it
Price type: Select Price Type from Manuscript Review Fee (Preliminary) or Manuscript Acceptance Fee (Final)
: Choose payment method between Manual Payment and PayPal. (First system admin setting should be done)
: Specifiy the price and currency
Send a Copy of Email (BCC) to: You can write an email to send a BCC of this email
Do Not Send Related Email: check this option if you dont want to send notification email to the Author

Preview: click on prieview to see email that will send to Author

 

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Send Manuscript to Language Editor

Click on the Manuscript ID.

 

Select Send Manuscript to Language Editor.

 

Language Editor: Select Language Editor
: Write your comment for Language Editor
: You can see email content here and edit it
Send a Copy of Email (BCC) to: You can write an email to send a BCC of this email
Do Not Send Related Email: check this option if you dont want to send notification email to the Language Editor

Preview: click on prieview to see email that will send to Language Editor

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Assign manuscript to Page Designer

Click on the Manuscript ID.

 

Select Send Manuscript to Page Designer.

 

Page Designer Name: Select Page Designer
: Write your comment for Page Designer
: You can see email content here and edit it
Send a Copy of Email (BCC) to: You can write an email to send a BCC of this email
Do Not Send Related Email: check this option if you dont want to send notification email to the Page Designer

Preview: click on prieview to see email that will send to Page Designer

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Send Manuscript to Author for Galley Proof

Click on the Manuscript ID.

 

Select Send Manuscript to Author for Galley Proof.

 

: Write your comment for
: You can see email content here and edit it
Attach Files: Attach Files you want to send to the Author

Preview: click on prieview to see email that will send to Author

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Accept Manuscript (Preliminary Scientific)

Click on the Manuscript ID.

 

Select Accept Manuscript (Preliminary Scientific)

 

Author: Write your comment for Author
: You can see email content here and edit it
Send a Copy of Email (BCC) to: You can write an email to send a BCC of this email
Do Not Send Related Email: check this option if you dont want to send notification email to the Author

Preview: click on prieview to see email that will send to Author

 

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Accept Manuscript (Final)

Click on the Manuscript ID.

 

Select Accept Manuscript (Final)

 

Author: Write your comment for Author
: You can see email content here and edit it
Send a Copy of Email (BCC) to: You can write an email to send a BCC of this email
Publish the article on the website: Select this option if you want to publish this Manuscript in Article in press now.
Do Not Send Related Email: check this option if you dont want to send notification email to the Author

Preview: click on prieview to see email that will send to Author

 

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Delete Manuscript

Click on the Manuscript ID.

 

Select Delete Manuscript

 

Author: Write your comment about deleting the Manuscript to Author
: You can see email content here and edit it
Send a Copy of Email (BCC) to: You can write an email to send a BCC of this email
Do Not Send Related Email: check this option if you dont want to send notification email to the Author

Preview: click on prieview to see email that will send to Author

 

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Withdraw Manuscript

Click on the Manuscript ID.

 

Select Withdraw Manuscript.

 

Author: Write your comment about Accepting/declining the Manuscript to Author
: You can see email content here and edit it
Send a Copy of Email (BCC) to: You can write an email to send a BCC of this email
Do Not Send Related Email: check this option if you dont want to send notification email to the Author

Preview: click on prieview to see email that will send to Author

 

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Write a Comment About Manuscript

Click on the Manuscript ID.

 

Select Write a Comment About Manuscript.

 

: Write your note about the Manuscript
: Attach related files

Preview: click on preview to see your note preview 

 

 

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Associate Editor

Associate Editors Role Overview

Associate Editors are high-impact researchers and recognized leaders in their field, with a strong publication record in international, peer reviewed journals and with a recognized affiliation. They are typically associate professor level or higher, or an equivalent position of equal standing in their field, and are appointed by the Specialty Chief Editors.

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New Manuscript

Click on New Manuscript to see the Manuscript Editor-in-chief sends to you.

 

Click on Manuscript ID to view more information about the manuscript and send your recomendation to editor in chief.

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Publisher

Manage Volumes

To publish a new issue, first, add a new volume in the publisher role.

Click on Manage volumes

 

  1. Enter volume number
  2. Enter publishing year
  3. Enable or disable this option to show an issue in your website
  4. Click to save

 

Click on any volume to edit it

 

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Manage Issues

Click on Manage Issues

 

  1. Select volume
  2. Enter Issue number
  3. Enter Issue Serial Number(It's Optional)
  4. If you have to enter a non-numerical value for the issue title, select this option, and then enter the value in the Issue Title field.
  5. Enter the publication year
  6. Enter the publication month
  7. Enter page numbers
  8. Upload coversheet
  9. You can add a comment to this issue.
  10. Select the status of publishing an issue
  11. Click to save
  12. List of all issues. Click on any issue to edit it. 

 

You can send articles in each Issue to alert subscribers. Click here to send a list of articles to journal users, subscribers, or journal databases.

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Publish accepted manuscripts

Click on Accepted Manuscripts to see the list of accepted manuscripts.

 

Click on the green tick to continue.

 

  1. Define volume and issue
  2. Select Document Type
  3. If you use eJournalPlus automatic activation, don't fill this section. You can write down the article DOI or edit it before publishing.
  4. Edit Article's Title if it is necessary
  5. Edit Article's Title if it is necessary
  6. Edit Abstract if it is necessary
  7. Edit keywords if it is necessary

 

8. enter the list of references
9. Edit the beginning and ending pages of the manuscript in the issue
10. Enter these Dates if it is necessary
11. Click on Choose File to upload the full text of the Article in PDF format
12. You can select and upload any Supplementary files if it is necessary

 

13. Select the subject related to the manuscript 

14. click here to add the selected subjects 

15. Select the checkbox if you want the system to inform the author about his / her Manuscript publishing through email 

16. Select the checkbox if you don't want to change the Manuscript status to published for Editor-in-chief.

17. Notice: If you want to show words in title or keywords as Italic, put them within <i></i> tag.

 

18. Edit or enter the author's details
19. Select the checkbox if the author is the corresponding author
20. Click here to save the information of the Author to the Manuscript's authors list
21. For authors with more than 1 affiliation, please use | (Shift + \ ) to split affiliations.
22. To edit or delete an author from the manuscript author's list, click on one of these icons
23. To change the display order of the authors' names, click on one of these Arrows
24. Click here to Save the new display order
25. Click here to Save the information

 

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Edit published article’s information

Click on Published Articles on published from main menu

 

Click on each volume to see published articles

 

Click on the pen icon to edit the manuscript if required, Click on Delete Icon to Delete a article from the list

 

Click the arrows to change the order of the articles. Then save the changes by clicking Save.

 

Click here to export published articles in Excel format

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Assign DOI

Click on Verify and Composite

  1. Click here to check data. In each step, errors will show above this page.
  2. click to assign DOI
  3. Click to validate and deposit DOI. In all 3 steps, you should see the success message above this page.

 

Click on Doi Report to check the number of assigned and activated DOIs.

Errors:

For example, you can see the Author's surname is not filled. So you should go to the Published Articles section and edit the Author's information.

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Publisher Role overview

In this user manual, we will go through the features of the publisher’s role in eJournalPlus. As previous roles, different features of the system are available through the left panel. Through this panel, the publisher has access to publishing a new article, manuscripts which are in the process of being published (i.e. In Publishing Process), manuscripts which have been published (i.e. Published), and further manage the volumes and issues of the journal through “Publisher Options”.

Publish a New Article

Here the publisher can publish a new article by giving all the information of the article such as its volume/issue, documents type, DOI, title, receive date, revise date, accept date and publish date, supplementary files, related subjects and etc. (see figures below). However the publisher is also noted that if the article they wish to publish is already accepted via the editorial system they can easily publish it from the “List of New Accepted Manuscripts” link. This way the publisher does not have to enter all the information of the article manually.

In Publishing Process

Here the publisher can find manuscripts which are in the process to be published. This includes “Accepted Manuscripts” which are those manuscripts that have been accepted to the journal, and “Galley Proofs” which are those manuscripts that are going through galley proof process.

Published

Here the publisher has access to the list of articles which have already been published and articles in press. The publisher could also export the list in Excel.

Publisher Options

The publisher can manage the volumes and issues of the journal. For managing the volumes, the publisher should enter the volume title, the publish year and its status. The publisher could also see a list of the existing volumes.

 

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Editorial Board

Editorial Board overview

The editorial board  typically consists of a group of prominent people in the journal’s field.

When you login to the system, you will find the menu in the left side panel where you can manage all Manuscripts sends to you.The panel has four main categories which will be explained in detail in this manual.

  • Bank Account Information : Fill in the bank account form in case Journal have to pay you
  • New Manuscripts: You Can check new assigned manuscript in this section.
  • Editor's Decision : When you make a decission about a Manuscript, it will moved to this section.
  • Closed Assignments: When the Journal make a Final decission, you can find the manuscript in this section. 

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New Manuscript

Go to Editorial Board Role and Click on New Manuscript.

 

  1. If the Journal send the Manuscript for initial review, you can view tje journal Reviewers name and select them to suggest for this manuscript
  2. Add your comment
  3. Attach File for editor in chief
  4. Select your final Recommendation
  5. Send result to Editor-In-Chief
  6. Download Manuscript Files

 

select Reviewer name by click on the green plus sign.

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System Admin

System Admin Role Overview

When you login to the system, you will find the menu in the left side panel where you can manage all the configurations you need for setting up your journal.The panel has four main categories each consisting of multiple sections which will be explained in detail in this manual.

 

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Basic Settings

1. Click here to Access System Admin.

2. Click here to set up the basic setting.

3. Click on each item to complete your setup.

4. For example, we clicked on Terms and Conditions for manuscript Submission. This page will be shown to you; click here to enter terms and conditions.

5. Insert Terms and Conditions here.

6. Click here and go to the System Admin role.

When you log in to the system, you will find the menu in the left side panel where you can manage all the configurations you need for setting up your journal. The panel has four main categories, each consisting of multiple sections, which will be explained in detail in this manual.

7. Click on Basic Settings in the setting category.

8. Language Setting: Select Single if your journal needs only one language. If you select Multiple, you will have a website for two languages, and the author should send the manuscript title, abstract, and keywords in two languages.

Primary Language: Choose the website's primary language.

: Choose publication frequency.

Print ISSN: Fill in this section with print ISSN to show on the first page.

Online ISSN: Fill in this section with Online ISSN to show on the first page.

Journal Code: Fill this section with journal Abbreviation. This code will be shown in Manuscript ID.

: Put abstract word count here. Author only can send a Manuscript with this limitation.

Keywords: Put keywords count here. The author only can send a Manuscript with this limitation.

Journal's Primary Email Address: Put journals email here. All journal emails will be sent with this email.

Journal's Secondary Email Address: If anyone fills the contact us form, the message will be sent to this email.

Email Address for Copying Multiple Parties: You can receive a copy of all notification emails that send from the system. If you want to receive a CC from all emails, fill in this field with an email.

 

 

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Additional Settings

Here below, you have examples of additional settings that can be used to configure more advanced settings for your journal. Different settings will be explained in the following.

Manuscript List:

In this section, you can configure settings related to displaying the list of manuscripts submitted to the journal and some other settings.

 

Editor Settings:

In this section you can configure settings for the editor role in the system. Among other settings, you can:

  • Set the amount of days needed for making the final decision on a manuscript and send it back to the Editor-in-chief with his/her comments 
  • Deciding whether to send the letter of completion after how many reviewers have done their job
  • Configuring the editor’s role in suggesting reviewers:
    - Editor only can send some suggestion to the Editor-in-chief and can not make any decision themselves.
    - In the second option, Editor-in-chief can give some more permission to the editor in order to send manuscripts to reviewers and finalize the review process.

Reviewer Settings:

In this section you can configure settings related to the reviewer role in the system. Among other features you can select the review process between the main two options below:

Single Blind: only author’s information is accessible for reviewers and in any case  reviewer’s information remains anonymous.
Double Blind: both  reviewer and author’s information remain anonymous and nobody knows who is the author and whos is the reviewer)
 

The system admin can further set the review due date in such a way that when a reviewer accepts to review the manuscript, the due date will be extended. Moreover the default review due date can be assigned according to the type of revision (i.e. New Manuscript, Major Revision, Minor Revision).

 

Author Settings:

In this section you can configure settings related to the author role in the system. Among other features:

  • You can select the amount of suggested reviewers the author should introduce to submit the manuscript
  • The amount of days for which the author should revise their manuscrip
  • Whether they have permission to change the co-authors on the revision step
  • Enabling them to choose the suggested subject related to their manuscript
     

 

File Upload Settings (for Authors):

Here you can configure settings related to the submission of the manuscript file and other supplementary files. You can choose what file types are acceptable for the manuscript main file, and also configure the upload status (i.e. optional, mandatory or disabled) of different files. 

 

Automatic Follow-up for Editors and Reviewers:

Here you can customize how editors and reviewers receive their follow up letters as well as the amount of days that are due.

 

Display Settings:

In this section the display settings related to the user interface could be modified.

 

Payment Settings:

In this section you can change the amount of fee to receive for the review and acceptance fee.

 

Plagiarism:

In this section you can decide when to check for plagiarism (i.e. Upon submission by author, Upon sending manuscript to reviewer(s) or manually by editor ). Furthermore, you can determine whom should pay the fee and also what plagiarism system should be used. 

 

Email Settings:

In this section you can change and customize the email configuration setting.

 

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Website Settings

In this section you can add the terms and conditions for manuscript submission, and other comments regarding the manuscript process such as payment, reviewer form, check-list, etc.

 

 

Guidelines:

Here you can add guidelines for all the different roles in the system.

 

Certificates:

Here you can customize your certification letters and send them upon request. 

 

 

Cover Letter:

Here you can find and edit the default text for your cover letter.

 

 

Search Engine Optimization (SEO):

In this section you can find settings to customize, optimize and increase your visibility. 

 

 

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Manuscript Types

Click here to find Manuscript type section.

Click on Manuscript Type.

 

In this section you can add and edit the available manuscript types you accept to your journal.

 

You can change Manuscript type display orders and save new order.

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Manuscript Evaluation Form

In this section you can customize the evaluation form which the reviewers evaluate the manuscripts with; decide the question type, question title, its category and status. 

Click on Manuscript Evaluation Form.

 

Click on New

 

  1.  Choose question type.
  • Descriptive
  • Two Answers
  • Three Answers
  • Four Answers
  • Five Answers
  • Six Answers
  • Score

2. Choose single selection or multiple selection.

3. Select the category that should see and answer to this question.

4. Select the Manuscript type, this evaluation form will send with this type

5. Enter the Question Title

6. Select Coeffiecient

7. Write any comments for evaluation form

8. Choose Question status. Enable or Disable

9. At last Click on save

10.  If you choose one of this kinds:

  • Two Answers
  • Three Answers
  • Four Answers
  • Five Answers
  • Six Answers

You need to write Recomemnded answers so reviewers can choose from.

11. Fill this section with Recommended Answers.

12. You can select score for each answer

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Checklist Items

In this section you can add the checklist items required to be completed for manuscript submission. 

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Journal Letters

 

In this section you can customize the default letters for acceptance, rejection, revision, etc, for manuscripts. These messages are predefined for different roles in the system.

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Journal SMS Messages

In this section you can customize the default SMS messages for acceptance, rejection, revision, etc, for manuscripts. These messages are predefined for different roles in the system. 

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Subjects

In this section you can add different subjects which are related to your journal. 

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Countries

In this section you can add different countries to your journal. 

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Journal Sections

Here you can define the different sections for your journal. 

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List of Users

In this section you can search for different users in the system. You can search based upon their role, their registration status, and finally sort the result as you wish. 

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Manage Roles

Here you can search for different users or select them from the dropdown list and configure and manage their role in the system. 

 

Click here to see the List of users

 

 

  1. Enter user’s name 
  2. Select Role
  3. Click Search to see the list of users
  4. Click here to export to Excel

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Assign Subjects to Reviewers

In this section you can assign each reviewer to their related subjects.

Click on Assign Subject to Reviewer in Manage User section.

 

  1. Select a Reviewer
  2. Select Subjects
  3. Add/Remove Subject (s)
  4. Save Subjects

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Email to Users

Here you can send emails to the users in your system and base it upon different variables. 

Click on Email to Users

 

  1. Search for users you want to send email to
  2. You can filter users by roles
  3. Filter users by Date of registration
  4. Click Search to see the list of users

 

5. Select users 
6. Add users to receivers 

 

Add Email subject and content and Click on Send Email Button.

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Import Users from Excel

In this section you can easily import the list of your user available in an Excel file to the system. 

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Merge Duplicate Users

Here you can find duplicate users in the system and merge them into one. 

Click on Merge duplicate users

 

  1. Enter First Name
  2. Enter Last Name
  3. Search

You can’t Delete any registered user in ejournalPlus if they have already submitted a manuscript. If there is a user with 2 account, merge the accounts.

4. Select the primary account 
5. Select all users you want to merge their accounts 
6. Save changes 

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Editorial Board

Here you can add the information of your editorial board members to your journal.

Click on Editorial Board in Announcement section.

 

Editorial Board: Complete this form for each member of editorial boardand save it

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Static Page

Here you can add different static pages you would need in your journal. 

Click on Static Page in Announcement section.

 

Click on New create a static Pag.

 

  1. Enter the Static Page title
  2. Enter the content of the page
  3. Select the checkbox if you want the static page being linked to main menu
  4. Save Static page

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News & Announcement

In this section you can add updates on your journal or any other news or announcements you would like to inform the visitors of your journal about.  

Click on  News & Announcement from Announcement section.

 

Click on New to add any news or announcement in the website of your journal

 

  1. You can publish related news to your journal
  2. Set the date of News
  3. Select the status
  4. Upload relevant image
  5. Save The news

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Ads

Here you would configure settings related to displaying any ads on your journal’s website. 

 

Ad Title: Enter the headline
Link: Enter the Advertisement  Link 
Ad Comment: Write down more information about this Ad
Status: Set the status 
Ads Image: Upload a relevant image

 

Depending on the theme that you are using for your journal, the ads will be shown on the first page

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FAQ

In this section you can add the FAQs of your journal.

Click on FAQ in Announcement section.

 

Question: Enter Frequently asked questions 
Answer: Enter it’s Answer here 

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Related Links

Here you would add links related to your journal. 

Click on Related Links in Announcement section.

 

You can add some external links to your website by using this form: Enter the Title and Link to URL. The links will be shown in the first page of your website

 

Click on arrows to set the order of links in a case you have several links

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Indexing and Abstracting

Here you can configure settings related to indexing and abstracting. 

Click on Indexing and Abstracting in Announcement section

 

If your journal has already indexed in a scientific databases, enter the name and link of each index

 

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Glossaries

Here you can add the glossaries of your journal.

You can provide an alphabetical list of keywords relating to a specific subject with explanations

Add Glossary Title and enter it’s description.

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Financial Report

In this section you can create a financial report and search the pending, deleted, etc., payments to your journal. 

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Journal Subscription

Here you can see a list of the subscribers of your journal. 

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Add Journal Site to Google Search Console

First, Go to the Google Search Console website and click on the 'Start Now' button.

 

 

Next, Sign in with your Gmail account. Click on the button shown in the following image.

 

 

Click on the 'Add property' button.

 

When you log in, you need to enter your website URL.

There are two methods for site verification: domain name or URL prefix. We recommend the URL prefix method because it is more flexible.

 

 

 

Keep in mind that Google considers HTTP and HTTPS as two different protocols. It also finds https://www.example.com and https://example.com as two other websites.

You need to enter the correct website URL used by the journal website.

 

After entering your correct website address in the Google webmaster tools setup wizard, click on the 'Continue' button to the next step.

Now, you need to verify ownership of your website. There are several ways to do that, but we will show the HTML tag method because it is most accessible.

Scroll on this page to see the 'HTML tag' button.

 

Click on the HTML tag to expand it and then copy the code inside it.

 

Now, you need to add this Google site verification meta tag to your journal website, so Google can verify that you are the owner of the website.

Log in to your journal website and then go to the System admin role. Then click on setting.

Click on the website settings.

 

Scroll down that page and find the Meta Tags section and click on it.

 

Paste Google Console meta tag here.

Save this page.

 

Go back to Google Search Console settings and click on the 'Verify' button.

When you see this message, everything is done correctly.

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System Admin » Manage Users

Email to Users

Here you can send emails to the users in your system and base it upon different variables. 

Click on Email to Users

 

  1. Search for users you want to send email to
  2. You can filter users by roles
  3. Filter users by Date of registration
  4. Click Search to see the list of users

 

5. Select users 
6. Add users to receivers 

 

Add Email subject and content and Click on Send Email Button.

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Import Users from Excel

In this section you can easily import the list of your user available in an Excel file to the system. 

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Merge Duplicate Users

Here you can find duplicate users in the system and merge them into one. 

Click on Merge duplicate users

 

  1. Enter First Name
  2. Enter Last Name
  3. Search

You can’t Delete any registered user in ejournalPlus if they have already submitted a manuscript. If there is a user with 2 account, merge the accounts.

4. Select the primary account 
5. Select all users you want to merge their accounts 
6. Save changes 

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System Admin » Announcement

Editorial Board

Here you can add the information of your editorial board members to your journal.

Click on Editorial Board in Announcement section.

 

Editorial Board: Complete this form for each member of editorial boardand save it

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Static Page

Here you can add different static pages you would need in your journal. 

Click on Static Page in Announcement section.

 

Click on New create a static Pag.

 

  1. Enter the Static Page title
  2. Enter the content of the page
  3. Select the checkbox if you want the static page being linked to main menu
  4. Save Static page

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News & Announcement

In this section you can add updates on your journal or any other news or announcements you would like to inform the visitors of your journal about.  

Click on  News & Announcement from Announcement section.

 

Click on New to add any news or announcement in the website of your journal

 

  1. You can publish related news to your journal
  2. Set the date of News
  3. Select the status
  4. Upload relevant image
  5. Save The news

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Ads

Here you would configure settings related to displaying any ads on your journal’s website. 

 

Ad Title: Enter the headline
Link: Enter the Advertisement  Link 
Ad Comment: Write down more information about this Ad
Status: Set the status 
Ads Image: Upload a relevant image

 

Depending on the theme that you are using for your journal, the ads will be shown on the first page

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FAQ

In this section you can add the FAQs of your journal.

Click on FAQ in Announcement section.

 

Question: Enter Frequently asked questions 
Answer: Enter it’s Answer here 

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Related Links

Here you would add links related to your journal. 

Click on Related Links in Announcement section.

 

You can add some external links to your website by using this form: Enter the Title and Link to URL. The links will be shown in the first page of your website

 

Click on arrows to set the order of links in a case you have several links

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Indexing and Abstracting

Here you can configure settings related to indexing and abstracting. 

Click on Indexing and Abstracting in Announcement section

 

If your journal has already indexed in a scientific databases, enter the name and link of each index

 

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Glossaries

Here you can add the glossaries of your journal.

You can provide an alphabetical list of keywords relating to a specific subject with explanations

Add Glossary Title and enter it’s description.

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System Admin » Financial Report

Financial Report

In this section you can create a financial report and search the pending, deleted, etc., payments to your journal. 

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Journal Subscription

Here you can see a list of the subscribers of your journal. 

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In Arabic

Journal Xml For Doaj

First of all login to the admin account.

Click on the option shows in the following image.

 

then you should click on doaj icon for each issue and download the xml file.

 

 

Then you need to log in to the Doaj website.

https://doaj.org/

 

Go to the Publisher section.

 

Click on Upload article XML.

 

There is two way:
1. Upload the XML you downloaded in the first step.(Recommended)

2. 2. Copy the xml file URL from journal website and paste it here.

3. Click on th e upload button.

4. Check the upload status. It should be successful. If there is a problem you can see error in Notes section.(5)

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